Studio Coordinator & Personal Assistant to Design Directors

Department:  DESIGN
City:  London
Location:  GB

INTRODUCTION

Founded in 1856 by Thomas Burberry, Burberry is a global luxury brand with a distinctly British attitude. We are a global business with an extensive network of both owned and franchised stores across EMEIA, Asia Pacific and Americas. We are digital pioneers, and innovative technology underpins every aspect of our business, from product design to distribution and marketing. We believe that modern luxury means being socially and environmentally responsible; this mindset is core to our business and key to our long-term success.

JOB DETAILS

 

Department: Design

London, UK

Reports to: Studio Director

JOB PURPOSE

The Studio Coordinator & PA is responsible for providing a comprehensive level of administrative and organizational support to the Studio & Design Directors.

The role also involves various administrative duties to support the creative process and is critical to the successful and smooth running of the Design Studio.

RESPONSIBILITIES

Studio Coordination

  • Organise meetings, book meeting rooms and liaise with all relevant parties (Design, Product Development, Merchandising)
  • When needed, help the design team to prepare for key steps - board presentations, organising for collection reviews, fabric to sketch etc.
  • Liaise with designers, product development and fabric & trims to obtain a full understanding of design and development/sampling process
  • Assisting the Studio Director to manage the studio’s vintage process to ensure it is organised both physically and digitally, checking items in and out, ensuring good condition, arranging dry cleaning when necessary
  • House model bookings
  • Organise travel for the Design Directors and their teams
  • Assist the Design Directors & team to maintain a tidy, organised and positive working environment
  • Be an ambassador for the brand at all times
  • Assisting the Studio Director to manage budgets (research, vintage, travel, freelancers and stationary) ensuring the Studio operates within set parameters and alerting the Studio Director about possible overrun in good time so that corrections can be made
  • General Studio Management support to ensure efficient running of the design floor including IT set-up, design equipment, management of stationary and atelier supplies, courier coordination, compliance with H&S procedures at all times.
  • End-to-end support for the organisation of seasonal shows including travel and accomodation bookings, dispatching deliveries, equipment and stationary for Designers, preparing backstage

 

PA/Administration

  • Extensive diary and agenda management across time zones
  • Processing expenses in line with company policy
  • Booking travel including flights, hotels, taxis for Design Directors and teams when necessary
  • Plan detailed and comprehensive travel itineraries for the Design Directors including arranging for visas where necessary
  • Raising purchase orders and paying invoices in line with company procedures
  • Handling IT and Maintenance queries
  • General studio administration
  • Supporting production of boards/research for design meetings
  • Organising events on the request of the Design Directors
  • Respond to and declare any external invitation and speaking requests
  • Running of ad-hoc errands
  • Ensuring phones are answered politely, quickly and efficiently
  • Dealing with requests in a prompt and efficient manner
  • Making arrangements and organising equipment for new starters as well as freelancers

PERSONAL PROFILE

  • Previous experience of working as a Studio Coordinator, Studio Assistant and/or PA to management
  • Highly computer literate, particularly in Outlook, Word, PowerPoint and Excel
  • Experience with Ariba, SAP and Concur preferred
  • Experience in using technology for meetings (VC, teleconference, skype, webex etc)
  • Strong administrative and organisational skills with the ability to multi task
  • Professionalism and a high degree of confidentiality and integrity
  • Ability to be very flexible and to re-prioritise near-term assignments
  • Strong communication including excellent written and spoken English, interpersonal skills and attention to detail
  • Italian language skills beneficial
  • Ability to work as a team, whilst also demonstrating initiative and flexibility where necessary
  • Able to appear calm and professional while working in a highly pressured environment
  • Proven ability of building and maintaining relationships

  • Strong ability to problem solve and multi-task with solution orientated mindset
  • Understanding and adhering to Exec Admin processes and ways of working (filing, file labelling conventions)
  • Providing cover as and when required for other Studio Coordinators/PAs in the studio
  • Previous experience in a fashion brand
  • Instinctive connection with Burberry
  • Excellent people skills
  • Strong understanding of the critical path
  • Proven ability to adhere to and deliver to deadlines
  • Strong knowledge of apparel manufacturing and production beneficial
  • Proactive
  • Diplomatic
  • Punctual
  • Empathetic
  • Positive and Patient

 

Burberry is an Equal Opportunities Employer and as such, treats all applications equally and recruits purely on the basis of skills and experience.

 

Posting Notes: United Kingdom || Not Applicable || London || DESIGN || NO DEPARTMENT - FPT9012 || n/a ||


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