Personal Assistant - 12 month FTC

At Burberry, we believe creativity opens spaces. Our purpose is to unlock the power of imagination to push boundaries and open new possibilities for our people, our customers and our communities. This is the core belief that has guided Burberry since it was founded in 1856 and is central to how we operate as a company today.   

We aim to provide an environment for creative minds from different backgrounds to thrive, bringing a wide range of skills and experiences to everything we do. As a purposeful, values-driven brand, we are committed to being a force for good in the world as well, creating the next generation of sustainable luxury for customers, driving industry change and championing our communities. 

JOB PURPOSE

As a Personal Assistant, you will provide a comprehensive level of administrative and organisational support to executives, ensuring they are fully supported whilst enabling smooth and efficient running of the department.

This role will be based 5 days a week onsite at our Horseferry House office in London and is offered on a 12 month fixed term contract.

RESPONSIBILITIES

• Extensive diary and agenda management across time zones, including the planning and booking of detailed and comprehensive travel itineraries
• Organising events at the request of the Executive team (e.g. team meetings, global townhall meetings etc.) 
• Providing background information on all external and internal meetings, making sure your executives are fully prepared for each meeting they attend
• Timekeeping/checking for all meetings, ensuring Executives run to schedule
• Supporting production of presentations and papers
• Processing the Executive’s expenses in line with company policy
• Raising purchase orders and paying invoices in line with company procedures
• Handling IT and maintenance queries
• General office administration including ordering of stationery and the distribution of all post
• Respond to and declare any external invitation and speaking requests
• Partner/contact distribution list creation and ongoing management for communications both internally and externally
• Provide administrative and organisational support to the wider function as and when required, e.g. support with functional town hall/networking/engagement events

PERSONAL PROFILE

• Previous experience of working as a Personal Assistant/Executive Assistant to senior leaders in a commercial environment
• Highly computer literate, particularly in Outlook, Word, PowerPoint and Excel
• Experience in using technology for meetings (VC, teleconference, MS Teams, Webex etc.)
• Strong administrative and organisational skills with the ability to multi task
• Professionalism and a high degree of confidentiality and integrity, always demonstrating proactivity and diplomacy
• Strong communication skills including excellent written and spoken English, interpersonal skills and attention to detail
• Ability to remain calm in a high pressure environment and prioritise
• Understanding and adherence to the Exec Admin processes and ways of working – filing, file naming conventions, cover and handover procedures
• Flexible and able to work as part of a team, providing cover for Exec Admin team members as and when required
• Experience in Concur preferred
• Experience with using Ariba/SAP preferred

Burberry is an Equal Opportunities Employer and as such, treats all applications equally and recruits purely on the basis of skills and experience.