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Administrative Assistant Opportunities

Department:  Executive Office
City:  London
Location:  GB
INTRODUCTION

Founded in 1856 by Thomas Burberry, Burberry is a global luxury brand with a distinctly British attitude. We are a global business with an extensive network of both owned and franchised stores across EMEIA, Asia Pacific and Americas. We are digital pioneers, and innovative technology underpins every aspect of our business, from product design to distribution and marketing. We believe that modern luxury means being socially and environmentally responsible; this mindset is core to our business and key to our long-term success.

JOB PURPOSE

Provide administrative and organizational support to the Executives and their teams. Ensuring they are supported to enable smooth and efficient running of the department.

RESPONSIBILITIES

•    Diary and agenda management across time zone
•    Booking meeting rooms
•    Production of presentations and papers as and when necessary
•    Planning of travel itineraries
•    Booking travel including flights and hotels for Executives and their teams
•    Processing expenses in line with company policy
•    Raising purchase orders for Executives and their teams and paying invoices in line with company procedures
•    Handling IT and maintenance queries
•    General office administration including ordering of stationery
•    Organising events at the request of the Executives (e.g. team meetings, away days etc.)
•    Respond to and declare any external invitation and speaking requests
•    Running of ad-hoc errands
•    Ensuring phones are answered politely, quickly and efficiently
•    Opening and distribution of all post
•    Maintaining filing systems

PERSONAL PROFILE

•    Previous experience of working as a Team Assistant to management
•    Computer literate, particularly in Outlook, Word, PowerPoint and Excel
•    Experience in Concur preferred
•    Experience with using Ariba/SAP preferred

•    Experience in using technology for meetings (VC, teleconference, skype, Webex etc.)
•    Strong administrative and organisational skills with the ability to multi task
 


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